Do you have enough time?
The life of a recruitment consultant is not an easy one. There are days when everything seems to go smoothly but there are times when you just have too many things on your plate and you don’t know where to start.
Even the best of us can get caught with too much work and it’s important that we keep a level head and stay focused. Here are some time management tips that you need to remember:
1. Plan your day.
You might say that this is a no-brainer but you’ll be surprised by how many recruitment consultants do not list down what they need to do. As a result, they get swamped with little tasks and do not really accomplish anything substantial.
Start the day by writing down what are the jobs to be done. Then prioritize which items are of high priority and which ones are not. Interviews, client meetings, and filling jobs/shortlisting are likely to be on top of the list while administrative tasks like answering emails, filing papers may be of low priority.
Finish as many high-priority tasks as possible before you work on other items.
2. Take mini-breaks.
Make sure you take mini-breaks so you don’t get stressed out quickly. For every two hours that you spend working, take 10 to 15 minutes away from your computer. You can go to the bathroom to freshen up, get a glass of water, stretch your legs, or take a short walk.
Mini-breaks are beneficial because it gives you a change of pace and allows your mind to relax and recharge. Medical experts also recommend mini-breaks away from the computer to avoid eye strain.
3. Learn to say no.
When things are really busy and you can’t afford to waste any time, you must learn to say no. This means declining invitations to unscheduled meetings, putting a Don’t Disturb sign in your door, forwarding your calls to voice mail, or logging off from your instant messaging.
You not only waste valuable time with these interruptions, you also lose your momentum.
4. Use available tools.
Tools are valuable because it can save you a lot of time and effort. If you work with other recruitment consultants, you can use Microsoft Office tools to collaborate and communicate. You can also use your instant messaging or your mobile phone if you need immediate feedback from a co-worker or your boss. There are also websites that allow you to send large and multiple files in just one click.
Check which tools are available for you and use them wisely. They can significantly help you in your work.
5. Take your time.
This sounds like I’m being contradicting but hear me out. It’s better to take your time to ensure that you do your job well. Don’t rush a job just because you want to finish it right away. The most important thing is that you give enough time and quality to recruitment.
After all, if you do things sloppily, you would just spend more time correcting it. As the old adage goes, do it right the first time.
Managing your time is essential so that you stay focused with what you need to do. With enough preparation and presence of mind, no task is insurmountable.
Until next time, be the best you can be. Gaynor